PAG(G&SSA) - RTI Act.

Right to Information Act 2005

In accordance with Headquarters Office Lr. No.541-LC/III-2005, dated 26.08.2005, the following information is made available under Section 4 (1)(b) of the RIGHT TO INFORMATION ACT, 2005.
1.         The Particulars of the Organisation, functions and duties:
In pursuance of CAG’s Office Order No. 88 SMU/PP/Restructuring/5-2011, dated
22.03.2012, the Office of the Accountant General (Civil Audit), Office of the Accountant General (LBAA) and Accountant General(C & RA) Andhra Pradesh were restructured.  The Office of Accountant General (LBAA) was merged with the Office of Accountant General (Civil Audit).  The erstwhile Office of the AG(CA) was renamed as Office of The Principal Accountant General(G & SSA) and entrusted with audit of all departments in General & Social Sector in Government of Andhra Pradesh.  The erstwhile Office of Accountant General(C & RA) was renamed as Office of The Principal Accountant General (E & RSA) and was entrusted with audit of all departments in Revenue and Economic Sector in Government of Andhra Pradesh.  Office of The Principal Director of Audit was newly created for audit of all Central Government offices located in Andhra Pradesh & Odisha. Principal Accountant General (G & SSA) is the cadre controlling authority of all the 3 offices.
The Principal Accountant General (G & SSA) is assisted by Group Officers in charge of Administration, SS-1, SS-2, SS-3 and SS-4. To look after the welfare activities of the office, a post of Welfare Officer is also in operation. Further, Sr.AOs/AOs/AAOs/Sr.Ars/Ars/DEOs and Clerks form the supporting cadres.

2.         The powers and duties of its officers and employees:
            The distribution of work among officers is displayed below:


Sectoral Group

Sectoral distribution of work

Administration

  1. Administration (Admn., Bills, OE, IT, PIO)
  2. Central Co-ordination
  3. Certification of Finance and Appropriation Accounts
  4. Work relating to co-ordination and production of CAG’s annual report on State Finances

 

Social Sector – I including Local Bodies

  1. Municipal Administration & Urban Development Department (Except Public Health Engineering Department and HMWS&SB )
  2. Panchayat Raj & Rural Development Department
  3. Central audit of Local Bodies
  4. Technical Guidance and Support (TGS) functions relating to Audit and Accounts of Local Bodies
  5. All matters relating to Local Fund Audit

 

Social Sector – II

  1. Health, Medical & Family Welfare Department
  2. Higher Education (including Technical Education)
  3. School Education Department

Social Sector – III

  1. Backward Classes Welfare Department
  2. Housing Department (including Police Housing Corporation)
  3. Hyderabad Metro Water Supply & Sewerage Board
  4. Minorities Welfare Department
  5. Public Health and Engineering Department
  6. Social Welfare Department
  7. Tribal Welfare Department
  8. Urban Development Authorities
  9. Women Development, Child Welfare & Disabled Welfare Department

Social Sector – IV

  1. A.P. State Legislature
  2. Consumer Affairs, Food & Civil Supplies Department
  3. Finance Department
  4. General Administration Department
  5. Home Department
  6. Judiciary
  7. Law Department
  8. Labour, Employment, Training & Factories Department
  9. Planning Department
  10. Revenue Department (Collectorates)
  11. Youth advancement, Tourism & Culture Department
  12. Central audit of PAO/Hyderabad
  13. Central audit of departments falling under audit purview of the Office of Prl.AG(G & SSA), A.P.

 

3.         The procedure followed in its decision making process, including channels of supervision and accountability:
            Audit, which is the main function of the office, is mainly conducted through inspection of departmental offices by inspection parties generally comprising (Senior) Audit Officer, Assistant Audit Officer and (Senior) Auditor.
            The activities of the Headquarters Sections, apart from attending to administrative matters and personal claims, including vetting and issue of Inspection Reports received from field parties, to the concerned departments and their pursuance, through Group Officer. He is assisted by (Senior) Audit Officers, Assistant Audit Officers and (Senior) Auditors posted in Headquarters.
            The decision making process is initiated at sections through Assistant Audit Officers with final decision taken by Group Officers or Head of the Department where necessary.
4.         The norms set by it for the discharge of the functions:
            The functions in the various cadres are discharged in accordance with various Manuals and Auditing Standards.
5.         The rules, regulations, instructions, manuals and records used by its employees for discharging its functions:
            Rules and regulations framed by the Government of India and the Comptroller and Auditor General of India are used in the discharge of these functions. Apart from the various rules governing Central Civil Services (like Leave, Pension, CCA Rules), Manual of Standing Orders (Audit) (issued by Comptroller and Auditor General of India), Manual of Audit (Civil),  etc., are also used for this purpose.
6.         A statement of the categories of the documents held by it or under its control:
            The documents held by the Department are those received from auditee organizations and Governments.
7.         The particulars of any arrangement that exists for consultation with or representation by members of the public, in relation to the formulation of policy or implementation thereof.
                                    Not applicable
8.         A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by it. Additionally, information as to whether the meetings of these are open to the public, or the minutes of such meetings are accessible to the public.
            The following committees are set up and are in operation.

  1. Committee to deal with cases relating to sexual harassment of female employees.
  2. Purchases Committee.
  3. Departmental Promotion Committee for the specific purpose.
  4. Disaster Management Committee

However, participation or minutes of meetings are not open to public.
9.         A directory of its officers and employees.
            The Gradation list of officers and staff of the offices provides the details of the various employees. However, the Gradation list is not to be treated as a seniority list.
10.       The monthly remuneration received by each of its offices and employees, including the system of compensation as provided in its regulations.
            The scales of pay of each category of post and the number of persons in that category are mentioned below:


Sl.
No

Name of the post

Scale

Band

Grade Pay

No. of persons as on 01.10.2012

  1.  

Welfare Officer

15600-39100

PB-3

6600

01

  1.  

Senior Audit Officer

15600-39100

PB-3

5400

68

  1.  

Senior Audit Officer(C)

15600-39100

PB-3

5400

4

  1.  

Audit Officer

9300-34800

PB-2

5400

15

  1.  

Audit Officer(C)

9300-34800

PB-2

5400

--

  1.  

Senior Private Secretary

9300-34800

PB-2

4800

--

  1.  

Senior Data Processor

--

  1.  

Assistant Audit Officer

176

  1.  

Assistant Audit Officer(C)

8

  1.  

Data Processor

--

  1.  

Hindi Officer

--

  1.  

Supervisor

7

  1.  

Welfare Assistant

9300-34800

PB-2

4600

1

  1.  

Private Secretary

9300-34800

PB-2

4200

1

  1.  

Personal Assistant

4

  1.  

Senior Hindi Translator

--

  1.  

Senior Console Operator

--

  1.  

Senior Auditor

136

  1.  

Junior Hindi Translator

5200-20200

PB-1

4200

1

  1.  

Console Operator

5200-20200

PB-1

2800

--

  1.  

Auditor

5200-20200

PB-1

2400

46

  1.  

Stenographer

--

  1.  

Data Entry Operator

5200-20200

PB-1

1900

12

  1.  

Clerk

8

  1.  

Staff Car Driver

1

  1.  

Selection Grade Record Keeper

5200-20200

PB-1

1800

1

  1.  

Multi Tasking Staff

5200-20200

PB-1

1800

48

  1.  

Multi Tasking Staff

4440-7400

PB-(-1S)

NIL

6

11.       The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made.
            Budget allocation is made by office of the Comptroller and Auditor General of India.
12.       The manner of execution of subsidy programmes including the amounts allocated and the details and beneficiaries of such programs.
Not applicable
13.       Particulars of recipients of concessions, or authorization granted by it.
Not applicable
14.       Details of the information available to, or held by it, reduced in an electronic form.
            Audit Reports from the year 2002-03 are available in electronic form.
            Regulation of fee and cost as prescribed by Government of India, Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) vide Notification dated 16.09.2005 and subsequent amendment dated 27.10.2005 are as follows:

  1. A request for obtaining information under sub section (1) of Section 6 shall be accompanied by an application fee of rupees ten by way of cash against proper receipt or by demand draft or by bankers cheque payable or by Indian Postal Order in favour of Pay & Accounts Officer, O/o The Principal Accountant General (G & SSA), Andhra Pradesh, Hyderabad.
  2. For providing the information under sub section (1) of Section 7, the fee shall be charged by way of cash against proper receipt or by demand draft or bankers cheque payable or by Indian Postal Order in favour of Pay & Accounts Officer, O/o Principal Accountant General
    (G & SSA), Andhra Pradesh, Hyderabad at the following rates:
    1. rupees two for each page (in A-4 or A-3 size paper) created or copied
    2. actual charge or cost price of a copy in larger size paper
    3. actual cost or price for samples or models; and
    4. for inspection of records, no fee for the first hour and a fee of rupees five for each subsequent hour (or fraction thereof).
  3. For providing the information under sub section (5) of Section 7 the fee shall be charged by way of cash against proper receipt or by demand draft or bankers cheque or Indian Postal Order payable to Pay & Accounts Officer, O/o The Principal Accountant General (G & SSA), Andhra Pradesh, Hyderabad of the Public Authority at the following rates:
    1. for information provided in diskette or floppy rupees fifty per diskette or floppy and
    2. for information provided in printed form at the price fixed for such publication or rupees two per page of photocopy for extracts from the publication.

15.       The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
Not applicable.
16.       The name, designation and other particulars of the Public Information Officer S 4(1)(b)
            Ms. P. Madhavi, Senior Deputy Accountant General (Administration) is designated as Public Information Officer.