Right to Information Act 2005

In accordance with Hqrs.Lr.No.541–LC/III–2005 dated 26.8.2005, the following is the Information made available under Section 4(1) (b) of the RIGHT TO INFORMATION ACT, 2005.

1) The Particulars of the Organisation, functions and duties:

Accountant General is the head of the Office, and is assisted by a Group Officer. Further, Sr.AOs/AOs/AAOs/Sr.Ars/Ars form the supporting cadres.

Comptroller and Auditor General conducts audit of Local Bodies under Section 14(1) of the CAG's (DPC) Act, 1971. Based on the recommendations of the Eleventh Finance Commission, Government of Andhra Pradesh has entrusted (August 2004) the responsibility for providing Technical Guidance and Supervision (TGS) in connection with the accounts and audit of Local Bodies under Section 20(1) of CAG's (DPC) Act, 1971.

The distribution of work among officers is displayed below :

Deputy Accountant General Audit of Panchayat Raj Institutions (PRIs) and Urban Local Bodies (ULBs) in Andhra Pradesh and preparation of Audit Report on Local Bodies


2) The procedure followed in its decision making process, including channels of supervision and accountability :

The office conducts performance, thematic and compliance audits of Local Bodies - Panchayat Raj Institutions (PRIs) viz., Zilla Praja Parishads (ZPPs), Mandal Praja Parishads (MPPs), Gram Panchayats (GPs), and Urban Local Bodies viz., Municipal Corporations and Municipalities, as well as associated Departmental offices through audit/ inspection teams, generally consisting of One or more Senior Audit Officer(s) / Audit Officer(s), Asst.Audit Officer(s) and Sr.Auditor(s) / Auditor(s).

Inspection Reports, after approval by the DAG, are issued to the Departments of Government of Andhra Pradesh for their responses / comments, and the corrective action taken is pursued by this office. Significant audit findings, which are being considered for inclusion in the CAG's Audit Reports, are issued as 'Draft Paragraphs' or 'Draft Audit Reports' to the State Government at the level of Principal Secretary / Secretary for their comments / responses before finalisation of CAG's Audit Report.

3) The norms set by it for the discharge of the functions :

The functions in the various cadres are discharged in accordance with the Regulations on Audit and Accounts, Auditing Standards and Audit Guidelines / Manuals.

4) The rules, regulations, instructions, manuals and records used by its employees for discharging its functions :

Rules, regulations, standards and guidelines framed by the Government of India and the Comptroller and Auditor General of India are used in the discharge of these functions.

5) A statement of the categories of the documents held by it or under its control :

The documents held by the Office are those received from auditee organizations and the Governments, as well as the Inspection Reports, and Audit Reports prepared by this office.

6) The particulars of any arrangement that exists for consultation with or representation by members of the public, in          relation to the formulation of policy or implementation thereof.

Not applicable

7) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by
        it. Additionally, information as to whether the meetings of these are open to the public, or the minute of such meetings
       are accessible to the public.

Office of the Accountant General (Civil Audit) has set up following committees which also looks after the requirements of Accountant General (LBAA).

  1. Audit Advisory Board.
  2. Committee to deal with cases relating to sexual harassment of female employees.
  3. Purchases Committees.
  4. Departmental Promotion Committee.
  5. Disaster Management Committee.

However, participation or minutes of meetings are not open to public.

8) A directory of its officers and employees.

The Gradation list is prepared by the office of Accountant General (Civil Audit), which includes the details of employees working in Office of Accountant General (LBAA). However, the Gradation list is not to be treated as a seniority list.

9) The monthly remuneration received by each of its offices and employees, including the system of compensation
        as provided in its regulations.

O/o the Accountant General (Civil Audit) is the cadre controlling office for the O/o Accountant General (LBAA).

10) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports
          on disbursements made.

Budget allocation is made by the office of the Comptroller and Auditor General of India.

11) The manner of execution of subsidy programmes including the amounts allocated and the details and beneficiaries
          of such programs.

Not applicable

12) Particulars of recipients of concessions, or authorization granted by it.

Not applicable

13) Details of the information available to, or held by it, reduced in an electronic form.

Information in electronic format is available at www.cag.gov.in and www.agap.cag.gov.in

Regulation of fee and cost as prescribed by Government of India, Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) vide Notification dated 16.09.2005 are as follows:

  1. A request for obtaining information under sub section (1) of section 6 shall be accompanied by an application fee of rupees ten by way of cash against proper receipt or by demand draft or bankers cheque payable to the Accounts Officers of the Public Authority.
  2. For providing the information under sub section (1) of section 7, the fee shall be charged by way of cash against proper receipt to the Accounts Officer of the public authority at the following rates:-
    1. rupees two for each page (in A-4 or A-3 size paper) created or copied
    2. actual charge or cost price of a copy in larger size paper
    3. actual cost or price for samples or models; and
    4. for inspection of records, no fee for the first hour and a fee of rupees five for each subsequent hour
      (or fraction thereof).
  3. For providing the information under sub section (5) of section 7 the fee shall be charged by way of cash against proper receipt or by demand draft or bankers cheque payable to the Audit Officer (Bills), O/o Accountant General (Civil Audit), Andhra Pradesh, Hyderabad of the Public Authority at the following rates:
    1. for information provided in diskette or floppy rupees fifty per diskette or floppy and
    2. for information provided in printed form at the price fixed for such publication or rupees two per page of photocopy for extracts from the publication.

14) The particulars of facilities available to citizens for obtaining information, including the working hours of a library
          or reading room, if maintained for public use.

Not applicable

15) The name, designation and other particulars of the Public Information Officers Section 4(1)(b)

Ms. Anitha Balakrishna, Senior Deputy Accountant General (Administration), Office of the Accountant General (Civil Audit) is designated as Public Information Officer for the O/o the Accountant General (LBAA).